DO Admin Operations

Full Time

78257BR

Job Summary

Reporting to the Assistant Dean for Finance, the Grants Manager will oversee the awards portfolio of the School of Nursing faculty in four academic departments and an Organized Research Unit (ORU). The position will manage a team of 6.00 FTE research administrators collectively responsible for a portfolio of 170+ awards totaling approximately $22M of state, federal, and private sponsored grants and intramural research awards for approximately 80 PI's/faculty.

The Grants Manager will assist the Assistant Dean for Finance in the creation and maintenance of a robust research administration team focused on financial integrity, customer service, and compliance. The position will be a strategic partner to our Associate Dean for Research in support of analysis of our research enterprise for strategic initiatives and developing viable funding streams to support research activities.

Primary duties include but are not limited to:

• Overseeing the management of research awards and traineeships, including meeting sponsors' requirements on reporting and closeout activities, analyzing research funding trends and sources, forecasting and planning.
• Managing personnel actions for the Grants Management team including recruitment, training and mentoring, performance evaluations, management and discipline.
• Overseeing pre-award proposal initiatives that are not under the purview of the campus Research Management Services unit.
• Implementing policy compliance measures, developing workflows that are efficient and ensure internal controls, developing long-range strategies to solve current complex issues, providing guidance and expertise to effect needed changes in a way that optimizes resource utilization and minimizes risk.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

A vital part of a world-renowned health sciences campus, the UCSF School of Nursing (SON) fosters excellence, diversity, and innovation in everything it does. With more than 130 faculty members serving in advisory and leadership capacities in policy, health care delivery, and clinical and translational research, the School has remained firmly in the first two spots for the past decade in NIH research funding awarded to schools of nursing. There are more than 500 students, who come from all over the world, to prepare for desperately needed leadership roles in patient care, research, health policy, and academia. The graduate specialties consistently rank among the best in US News & World Report assessments of professional graduate programs.

Required Qualifications

• Bachelor's degree in related area and minimum of 8 years of related experience, and/or equivalent experience/training.
• Eight years of financial and research administration experience specifically managing complex financial operations, budgets and sponsored program portfolios; understanding, interpreting, analyzing and creating complex financial models while also being able to explain issues in lay terms.
• Minimum eight years of experience working with institutional cost accounting and audit principles, federal cost principles, effort reporting, cost sharing, fund accounting, and local, state, federal and private sponsored award terms and conditions.
• Minimum eight years of experience in financial management, reporting, forecasting, and analysis as well as developing financial reports, templates, policies and processes.
• Direct supervision experience.
• In-depth knowledge of NIH and other federal sponsoring agencies' reporting and compliance requirements.
• Knowledge of industry and grant funding best practices and procedures.
• Demonstrated ability to work independently; excellent organizational and interpersonal skills.
• Service orientation, strong management skills, leadership, sound judgment and decision making, critical thinking and creative problem solving.
• Demonstrated skills using common desktop / web applications; understanding of research enterprise databases.
• Ability to communicate clearly verbally and in writing to multiple constituencies.

Preferred Qualifications

• Advanced degree in related area and/or equivalent experience/training.
• In-depth knowledge of the organization's operational, personnel, and financial transactions and systems related to administration of contracts and grants.
• Demonstrated ability to negotiate mutually beneficial agreements.
• Demonstrated skills and proficiency using institutional and ad-hoc financial, proposal, and database systems and tools such as PeopleSoft Financial and RAS, BearBuy, MyExpense, UPlan, UCPath.
• In-depth knowledge of the organization's operational, personnel, and financial
• transactions and systems related to administration of contracts and grants
• Knowledge of UC systemwide and campus policies and procedures.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

000381 CONTRACTS AND GRANTS MGR 1

Job Category

Administrative Support, Legal Services, Professional (Non-Clinical), Professional and Managerial, Project Management

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Mission Bay (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 8am-5pm